Free tool · Invoicing · UK · MicroBiz365

Invoice generator for small businesses

Build a professional invoice in your browser — your logo, brand colours, line items, optional discount, and payment details. Preview updates as you type. Download a PDF to send, or an editable spreadsheet template (.xlsx) to keep and reuse. Data stays on your device unless you choose to save a draft locally.

Your business

Business name Address line 1 Address line 2 Postcode Email Phone

Logo (optional)

Create your logo

Primary brand colour Secondary brand colour

Client

Client name Client address line 1 Client address line 2 Client email Client phone

Invoice details

Invoice number Invoice date Due date

Line items

Add what you are billing for. Totals update automatically.

VAT

VAT on this invoice VAT rate (%) VAT registration number

Line amounts are net (ex VAT). VAT is calculated on the amount after any discount. If you charge VAT and are VAT-registered, enter your VAT number — it appears on the invoice. Default rate is 20% (UK standard); change it if you use another (e.g. reduced rate).

Discount (optional)

Discount type Discount value

Payment details

Stripe payment link (optional) Account name Sort code Account number

Download

Choose the format that fits your workflow. PDF is ready to send; the spreadsheet is a template you can edit and save for next time.

PDF — fixed layout, best for emailing the client Spreadsheet (.xlsx) — editable template with formulas

Live preview

Preview matches the PDF layout. The spreadsheet uses the same figures with editable cells and formulas. Required fields are marked with in the form.

Before you send an invoice

This tool helps you produce a clear document for your client. It does not replace accounting, VAT, or legal advice. Check your own record-keeping and tax obligations for the UK.

Guides: Invoice generator

Five free articles (1,200+ words each) with keyword-led titles — start with Free invoice generator UK.

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